Knowledge Bank Submission Guidelines:
Campus as a Living Laboratory Archive

Overview

This document will guide you through submission of your work to The Ohio State University Knowledge Bank, a repository in which your work will be available to anyone on the Web, retrievable through commercial search engines such as Google, and preserved in perpetuity.

Once your work has been submitted, you will receive a permanent Web address in the form http://hdl.handle.net/1234/99 that will always lead you to your work in the Knowledge Bank, so keep it handy!

Note: As a repository for digital assets, OSU's Knowledge Bank acts as a permanent archive. All items submitted remain as is at the time of submission, just as books once published remain in the form in which they were printed. PDF files once placed in the Knowledge Bank will not be modified.

What You Will Need

Before submitting your item to the Knowledge Bank (KB), make sure you have everything you need:

  • Most importantly, make sure you have a PDF version of your work (on the hard-drive of the computer you are using or on a flash-drive, CD, etc.).

    Note: The filename of your PDF must be limited to characters (a-Z), numerals (0-9), hypens (-), and underscores (_) only. Spaces and special characters — such as [ , ] , ( , ) , ! , é , and ü — can prevent access to your submission via the web once it is in the Knowledge Bank. Examples of properly named PDFs include: name_project_2013.pdf, your-name-project.pdf, NameProject.pdf. Also, please remember that the filename of your PDF will be visible to the general public.

  • You will also need to be authorized to submit to the appropriate collection (step 2 of the instructions).

Once you have what you need, the submission process just takes a few steps, which the rest of this page will walk you through. If you have questions at any point, please contact Knowledge Bank staff at libkbhelp@lists.osu.edu. We may not be able to answer your question right away, but we will get back to you as soon as possible. And remember, you can save your work and return to it at any time.

General Information

At any time, you may Cancel or Save your submission to start over or for completion in the future.

To access a saved submission, click on "Login" under "My Account" in the left-hand navigation bar and login. Your unfinished submission should be listed.

Steps to Submit Your Work

 Login and Start (or Resume) a Submission

  • Go to: https://kb.osu.edu/dspace/.
  • Click on "Login" under "My Account".
  • Select "OSU Login" and login with lastname.# and OSU password.
  • A screen should display that reads "Submissions & workflow tasks".
  • To start a new submission click "start another submission" and select your collection from the dropdown. 

Please note: you will not be able to select a collection until you are authorized to submit to the appropriate collection (step 2 of the instructions).

  • To resume a submission click the title of your submission under "Unfinished submissions".

 

 Submit: Initial Questions

  • Please check the second box (labelled with the following text: "Release date, publication date, publisher or citation").
  • If your work has more than one title, e.g. a translated title, also check the first box.
  • Click [Next>].

 Submit: Describe Item

Author

  • Enter your last name in the first text box.
  • Enter your first name and middle initial, if applicable, in the second box.
  • If applicable, supply suffix following the middle initial in the second text box.
  • If there is more than one author, click [Add more] to add additional authors.

Advisor

  • If applicable, enter the last name of your advisor in the first text box.
  • Enter the first name and middle initial of your advisor in the second box.
  • If applicable, supply suffix following the middle initial in the second text box.
  • If there is more than one advisor, click [Add More] to add additional advisors.

Title

  • Enter the title of your work.
  • Capitalize only the first word, first word after a colon (if applicable), and proper nouns.

Semester Completed

  • Enter the last month of the current semester and the current year.

Series

  • "The Ohio State University. Campus as a Living Laboratory. Student Report. [Year]" should appear in this field.

Academic Major

  • Select your academic major(s) from the list. Include the academic major(s) of each co-author.
  • To select more than one academic major, you may hold down the "CTRL" or Shift" key.
  • If your academic major (or the academic major of your co-author) is not listed, select "My academic major is not listed" and enter the major(s) in the next field.

Academic Major (Not Listed Above)

  • If your academic major (or the academic major of your co-author) is not in the list above, enter your major here.
  • If you need to add more than one major, click [Add more] to add additional majors.

Type

  • Select the type(s) of content you are submitting.
  • Use "CTRL or "SHIFT" key to select more than one type.

Language

  • Select the language(s) of your work.
  • If a significant portion of your work is in another language, please choose the appropriate label from the list.
  • Use "CTRL or "SHIFT" key to select more than one language.
  • Click [Next>].

Project Category

  • Choose the appropriate category (or categories) from the list.

Project topic(s) or keywords

  • Enter between four and six terms that describe what your work is about.
  • Enter one keyword or phrase per box, click [Add more] to add additional keywords.

Project Summary

  • Please enter a short description of your project.

Course Code

  • Enter your course code, preceded by "Course Code:".

Sponsors

  • If applicable, enter the full names of any sponsors or funding agencies for your project.
  • Please do not use acronyms.
  • Please use one box per sponsor. Click [Add More] to add additional sponsors.

Publisher

  • If your project has been previously published, enter the publisher here.

Published Citation

  • If your project has already been published, please enter the citation here.
  • Click [Next>].

 Submit: Upload File(s)

  • Click on the [Browse] button.
  • Locate your PDF on the computer or your disk/drive.

Note: The filename of your PDF must be limited to characters (a-Z), numerals (0-9), underscores (_), and hyphens (-) only. Spaces and special characters — such as [ , ] , ( , ) , ! , é , and ü — can prevent access to your submission via the web once it is in the Knowledge Bank. Examples of properly named PDFs include: Your-Name-project-2013.pdf, NameProject.pdf. Also, please remember that the filename of your PDF will be visible to the general public.

  • Click [Open].
  • Click [Next>].

Note: As a repository for digital assets, OSU's Knowledge Bank acts as a permanent archive. All items submitted remain as is at the time of submission, just as books once published remain in the form in which they were printed. PDF files once placed in the Knowledge Bank will not be modified.


 Submit: Review Submission

  • Check the information you provided.
  • Look for spelling and other typographical errors.
  • If you do find a mistake select the corresponding [Correct one of these] button, and correct mistake.
  • Then, choose Review (outlined in red) from top navigation bar or [Next>] until you return to the Review page.
  • Click [Next>].

 Submit: Creative Commons License

  • This is an option to add a "Creative Commons" License to an item you submit.
  • This is NOT required - If you do not want a "Creative Commons" License, click [Next>].
  • If you wish to add a Creative Commons License to your item, select "Creative Commons" from the dropdown to add a Creative Commons license to your item.
  • Click [Next>].

    For more information on Creative Commons see: http://creativecommons.org/

 Submit: Distribution License

  • Read the license agreement. Click the box next to "I Grant the License" if you grant the terms of the license.
  • Click [Complete submission]
  • If you have any questions about the license, please contact Knowledge Bank staff at libkbhelp@lists.osu.edu.
  • If you do not want to grant the license, click [Save & Exit]. Your submission will be saved in your "Submissions" until you are ready to grant the license.

 Submit: Submission Complete

  • Now that your submission has been successfully entered into the Knowledge Bank system, it will go through the workflow process designated for the collection to which you are submitting.
  • When your submission is approved you will receive an email with a permanent Web address for your work.

or

  • You will receive an email requesting corrections.
  • Once the corrections are made, you will receive a permanent Web address for your work.

For further assistance, send an e-mail to libkbhelp@lists.osu.edu

Last updated on 07/10/2015